Troop Parent Committee Meeting Minutes

Minutes of the Troop 22 Parent Committee Meeting

May 22, 2007

Those present:  Janice, Rayna, Sonia, Barry, Bob, Stuart, Mike, Bill, Judy, John.

Scoutmaster Report

• Swim Check Outing
  • This will be a family event. 
  • Siblings are welcome but will probably not be able to swim due to the large number of Scouts that need their swim check for summer camp. 
  • The Troop will provide burgers, hot dogs and buns. 
  • Families will be asked to bring salads, chips or beverages. 
  • Instructions will be on the permission slip.
  • The Swim Check will be held at the McGrew residence
  • Attendees are asked to park on the street, not to come up the driveway. 
• Philmont
  • Crews are coming along. 
  • Tour permits have been filed for the upcoming training outings. 
  • Rayna will put Philmont training permission slips on our website.
• Emerald Bay
  • Bob will contact Scouts who have not signed up for summer camp to see if they want to go. 
  • So far, 29 Scouts will attend  Emerald Bay.

Communications

• Rountable Report

  • Safe Swim and Safety afloat training was offered at the last Roundtable. 

  • The District Dinner is on Wednesday, June 13. 

  • The Troop has purchased two tables as several of our leaders have been nominated for awards. 

  • Anyone wishing to attend, please contact Sonia, cost is $10.00 per person. 

  • Dinner will be catered by Stonefire Grill.

• Rayna will create a new Scout attendance sheet.

Outdoors

• Equipment Coordinator
  • So far, two water filters with extra filters and two fuel filters have been purchased for the Troop. 
  • Stuart will purchase
    • new utensils for all patrol sets,
    • 4 new green tents for the new patrols,
    • 2 cooksets to cannibalize and complete existing sets,
    • one backpacking first aid kit and
    • first aid supplies to update existing kits.

Treasurer

• Finances/Budget
  • We have a new Treasurer; Susan has officially taken over the job, hurray! 
  • The Troop has approximately $20,000.00 in the Troop checking account. 
  • Most of this money will be used to pay for Philmont and Emerald Bay. 
  • This month the Troop spent $1,000.00 on Eagle Scout gifts and $470.00 on the Lake Piru outing. 
  • By the end of this fiscal year, we should have between $2,800-$3,200 to begin the new fiscal year.
  • Mike said it costs the Troop about $5,000 to operate each year. 
  • Strong fundraising efforts will have to be made this year to increase our funds.
• Popcorn Fundraiser
  • Michal and Lisa attended the Popcorn meeting this month. 
  • They will report on this at the next Parent Committee Meeting.
• Pancake Breakfast Fundraiser
  • The Pancake breakfast has been scheduled for Sunday, October 28, 2007.  Karen DeJesse will chair this event. 

Membership

• Judy will write a small advertising paragraph to go out in our Troop e-mail.  Families are asked to forward this to their school newsletters or e-mails to publicize our Troop in an effort to gain enrollment.

Advancement

• Creation of Eagle COH Policy Sub-Committee

  • A sub-committee will be created to evaluate and create policy regarding Eagle Courts of Honor. 

  • It is recommended that beginning mid-2008 the Troop schedule quarterly Eagle COHs in hopes of keeping our calendar under control, help keep costs down and ease the scheduling demand on our busiest leaders. 

  • Anyone interested in participating in this committee is welcome and should contact Sonia as soon as possible.

  • So far, Jeff, Sonia, Barry and Rayna have offered to serve on this committee.  We would like some past Eagle Scouts to serve on this committee to share their experiences. 

Next meeting is scheduled on June 28, 2007.

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