Troop Parent Committee Meeting Minutes

October 26th, 2006

7:30 - 8:40 pm, Gelsons Calabasas

Attendance:

Patrick, Sonia, Mike, Lisa, Barry, Rayna, Peggy, Judy, Tara, Stuart, Carol, Bob C.

SM Report (Patrick)

• Patrick is in town!!!

• Focus is on outings right now

• Without Sespe Wilderness area we need to adjust

  • Idlewild area now burning

  • Piedra Blanca, Fishbowls, Cedar Creek all closed

  • Patrick will call about 2nd Piedra Blanca Camp

  • Patrick checking out another Potrero John camp off the 33

  • Any way we will backpack SOMEWHERE on Nov 18-19

• January Outing and Pow Wow/University of Scouting conflict

  • We will swap the weekends

  • We had a bad date for Pow Wow when we set calendar

  • Pack 333 Webelos Dens verbally invited to January Treasure Hunt

  • Talked about making leather souvenirs for Webelos

• Eagle Scouts

  • James M. and Sean D. Troops latest Eagle Scouts

  • Drew S. book is in progress

• Troop Leadership Training (TLT) instead of PLC this month

  • Planning and Goal Setting

  • Servant leadership

  • Lots of enthusiasm and ideas from Scouts

  • Scouts ready to lead the troop

• Patrol Challenge Outing

  • 5 of 6 patrols participated

  • for many it was 1st patrol outing (as opposed to troop outing)

  • was a challenge for those younger patrols

  • need to work with patrols so they work as a team

  • hope parents and Scouts had fun all over LA

Communications (Rayna)

• NTR

• Roundtable Report (Mike)

  • Scout Recruiting Strategies

    • Not enough Webelos to fill all troops, need Scouts from outside Scouting

    • Bring a friend to an Outing idea (perhaps Sea Base outing)

    • New trail to 1st class requirement to bring a friend to a troop meeting

    • National BSA website is good now!  Look up Webelos to Scout transition

  • Silver Beaver nominations forms due Nov 1st

    • Highest Award in the Council for Scouters

    • Need to submit complete applications

    • Nominee shouldn't know you are submitting a form for them so its hard to get info

  • Recharter due to soon

Outdoor/Activities Subcommittee Report

• Marcy is working on updating reservations for Jan date change etc.

• Emerald Bay Dates are secured!!

• High Adventure -- Philmont (Mike)

  • Payment due soon

  • Will have leader meeting then all hands parent meeting to explain training, schedule etc.

• Transportation (Carol)

  • Carol dropped off Wilderness permit for Patrick to check out alternative BP locations

• Scouting for Food

  • Jacqueline needs to call Food Pantry

  • Need to send volunteers to set up in the morning

  • Need to send more volunteers to sort food in the afternoon

• Equipment Coordinator (Stuart)

  • Inventory almost complete

  • need help from more knowledgeable leaders

  • Eric set up all the tents

  • need to schedule another date to double check (tents were missing poles at last outing)

  • Druez home has set of dirty backpack tents from past Philmont trek

  • We can clean these tents up and use them for troop trips

  • Could do the tent set up and inspection the same day as Scouting for Food

Finance Subcommittee Report

• Kiko is up and running as new Treasurer

• Popcorn Fundraiser

  • Scout participation was poor

  • Home Depot wasn't good for boothing

    • good for troop visibility

    • too many freebies from other booths to sell popcorn (even free popcorn!)

    • It was good to help Home Depot because they donated alot to Silent Auction

• Annual Budget

  • Mike ran the annual budget

  • He presented financial reports

  • Printed annual budget is part of the new Quality Unit program

  • Currently troop will be about $1000 short for the year

  • PLC needs to come up with ideas for fundraising

Advancement Subcommittee Report (Lisa)

• Mini-court of honor coming up in November

• Scouts have mentioned that they want to keep track of Service Hours

  • Troopmaster database is a bit awkward in keeping track

  • Can easily keep track for some service projects

  • Better if Scouts keep a record themselves in their Scout books somewhere

  • Patrols could also keep paper records

  • Would be impressive to add up all the hours served by Eagle!

• Advancement Boards - Newborns have them, Lisa has a call in to find out if they want to keep the job of updating them.  We need them updated for November's Mini-CoH

Uniform/Training Subcommittee Report

• High Adventure (HAT) basic backpack training, we had several attendees!

• Free woodbadge course tomorrow (couple of 22ers are going)

• Need to update training in Troopmaster

  • Doesn't show "Trained" unless we have dates entered for all of the required training for the position

Membership Subcommittee Report (Judy)

• Annual Meeting was Oct 16th

  • Meeting was a good meeting

  • Reviewed what the committee does

  • Didn't get new faces to join the committee

  • Will need to talk to people, need to beef up this committee

  • Committee is extremely important to the troop

  • Major responsibilities:

  • Recharter, BSA applications processing, Troopmaster data oversight

  • Adult volunteer jobs coordination, binders etc.

  • Recruiting and Retaining Scouts (Webelos, Non-webelos, bridgings, etc.)

• Recharter (Tara)

  • We are rechartering with 48 Scouts so far

  • Money has been collected from 22 Scouts

  • Tara will follow up on those still owing

• Words of Wisdom from Peg

  • Peggy has just written up job description for Recharter process

  • She is now passing down her knowledge and experience to Tara and to the Troop

  • Troop needs to double check with council after recharter (WLACC rosters don't always match the rosters turned in to them for rechartering)

  • Troopmaster database consistency

    • Only Tara should add adults to the troopmaster database

    • Adults in the database, have all filed applications with the council

    • If name is added to database we will lose track of who has filed paperwork

• Ivy Acadamia Pack

  • School on De Soto wants to start a Pack

  • District Executive Wes Patterson is working with them to start the pack

  • Wes asked if Troop 22 would adopt the pack and we said yes

  • Troop 22 leaders and scouts went to 1st recruiting meeting Oct 19th

    • Meeting was successful and full tiger den and several older cubs are interested in joining

  • This Saturday (10/28) Wes is taking them on a hike at Serrania park

    • He needs a couple of Troop 22 Scouts and/or leaders to help him with the hike

    • Meet at Serrania Park at 9:30 am (shouldn't take more than a couple of hours)

    • Desoto turns into Serrania south of Ventura blvd

    • Serrania park is located at the corner of Wells and Serrania/Desoto

  • November 9th is 2nd Recruitment night, this time for cub scout and boy scout aged boys

    • We need a bunch of volunteers to help out

    • Barry will make a slide show to recruit boy scouts

Other Business

• None

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