Troop Parent Committee Meeting Minutes

July 27th, 2006

7:30 - 9:00 pm, Gelsons

Attendance:

Janice D, Bob C, Michael H, Sonia H, Peggy M, Lisa S, Judy S, Catherine Z, Lisa B, Michal S, Joy C, Rayna B, Barry B,

Roundtable Report (Michael H)

July Roundtable was Safe Swim Defense and Safety Afloat Training
- Training was hands on, learning by doing and very effective

Scoutmaster Report (Janice)

Eagle Scout Progress/Status
- Spencer S.
  - Passed his Eagle Board of Review!!!
- Eric Z.
  - passed his Eagle Rank Scoutmaster Conference!!
  - Paperwork is on its way to Peggy
- Sean D.
  - Eagle application turned in to SM for review
  - SM Conference to be scheduled soon
- James M.
  - Project almost complete
Summer Camp Leader Meeting
- Goal -- to have a great time, advancement will follow.
- Monday is mandatory parent meeting for all going to Summer Camp
- Saturday is mandatory pack check
- Sunday meet at 9:00 for bus
New Scouts are visiting and joining
Annual Planning
- PLC decided on outings
- SM/SPL refined outing plans, mapped onto months
- Final plans will be submitted to Committee for calendaring soon
- Plans will include Philmont prep with split outings to accommodate both younger and older Scouts.
- September outing is backpack trip, Janice will be Outing Leader
- October outing is Council Patrol Challenge, Barry will be Outing Leader
Trail to First Class
- In past we have purchased BSA thong with beads for trail to first class.
- Scouts tend to lose the thong and the beads and it doesn't really work out
- Still nice to recognize the small steps that lead up to the big step
- Barry will build a Troop Trail to First Class Totem
- We will purchase BSA thongs and beads but will keep them on the totem in the barn so they don't get lost!
Mandatory Parent Meeting -- No Scouts, Monday while Scouts are at summer camp.
- Annual event
- SM shows parents how things are run in troop
- SM addresses any current issues in the troop
- Parents can ask any questions they may have about Scouting
- There will be cake!!

Finance Report (Mike and Sonia H.)

Troop Budget/Status
- Significant Loss incurred from Summer Camp and High Adventure trips
- Eagle Scouts cost the troop about $300 per Scouts and we have had A LOT!!! Hurray!
- Kiko Sudit will take over from Mike and Sonia in August.
Popcorn Report (Lisa and Michal)
- attended kickoff meeting in May
- meeting was nice: catered and prizes
- meeting was well attended
- Show and Sell order due Aug 23rd
- We will use data from last year and projections for this year
- Perhaps we should calculate per Scout and make order from that
- Big popcorn Pep Rally meeting conflicts with our Troop's Dinner Dance
- Drive runs from September 9th through October 24th.
- Lisa and Michal will get dates to Rayna for Calendar
Dinner Dance (Catherine)
- Some donations are in but still need more
- Business donation letters going out
- Need help from Patrol Advisors to help Scouts organize their patrol donations
- Simple Program Booklets
  - Some businesses have asked to place add in program booklet because they don't have any good items for the silent auction.
  - Catherine will make very simple program booklet
  - We plan on anywhere from 100 to 200 people attending
- Invitations will go out before next committee meeting
- Price for tickets was discussed, same as last time seems reasonable, will finalize via email

Outings Report (all)

Summer Camp
- Everything is fine
- Leaders are excited
- Pack check 4-6 Saturday
- Barry will be there at 3 to unlock the doors and start AC
High Adventure
- Returned safely from Florida
- Had a great time!
New volunteers taking over.
- Brian Compton -- Outings Subcommittee Chair
- Stuart Barney -- Equipment Coordinator
- Michael Henderson -- Summer Camp Coordinator and High Adventure Coordinator
- -- Emergency Contact Person

Advancement Report (Lisa)

Lisa is training Jill to take over the Advancement Database job

Membership Report (Judy)

Cub Scout day camp – Article in Daily news about our very own Evan B. and his role in Cub Day Camp.
Tara Shuler to take over Membership Database and Recharter job. Hurray!!
Still need volunteers for New Scout Recruiting subcommittee.

Communications Report (Rayna)

Weekly email has been transferred to Sonia. THANKS SONIA!!!
Its Calendar time!
- August Parent Meeting will be at Jill's Home
- We need everyone to attend this meeting
- We will provide desserts
- We will vote on final calendar
- Goal is to have draft calendar available on the website next week
- Need items from SM
- Need WLACC 2007 calendar

Uniform/Training Report ()

Sewing Social was a success!
- Completed 9 neckerchiefs.
- Need to document process better.
- Rayna and Lisa will meet to complete the documentation.
- Colette has the Sewing Social box
- Colette will take over and run next event in January! Hurray!!

Other Business (Peggy and all)

Committee Org Chart looks great! Only a few jobs left to fill.
Thanks to all who stepped forward to take on these jobs!!