Troop Parent Committee Meeting Minutes

September 22nd, 2005

7:30 - 9:00 pm, Starbucks at Fallbrook/Victory

Attendance:

Peggy, Patrick, Michael, Sonia, Barry, Rayna, Lisa, and Judy

Roundtable Report

• Recharter

  • Much of roundtable was discussing the upcoming recharter drive

  • Huge THANK YOU to Marian G. who will be assisting Peg with recharter this year for the troop!!!

  • We will hopefully use this year to transition this job from Peg to Marian

• Summer Camp

  • Three Falls has 3 new climbing walls

  • Possible location for the November outing

• World Jamboree

  • Time is now for applications!!

  • http://www.scouting.org/Jamboree.aspx

• CERT Training

  • http://training.fema.gov/EMIWeb/CERT/

• Mountainman Rendevous postponed

• Nominations for District Award of Merit and Silver Beaver

  • District award dinner June 3, 2006

  • email criteria

• Outdoor Leader skills training offered

SM Report

• Election results distributed

• SM commuting to Stockholm, wedding etc. i.e. not a lot of availability

• Fishbowls outing:  should be good weather, all set for outing

• Council Scavenger Hunt

  • Troop paid and registered

  • Scouts need to work on Local Tour Permits

  • Monday skill: how to fill out a Local Tour Permit

• November Outing: San Diego & Climbing Wall

  • May be trying to do too many things in one outing

  • Talk to Scouts about separating San Diego trip from Climbing Wall trip

  • Camp Three Falls in Frasier Park has great climbing walls

  • Cost to travel to San Diego is very high, especially for only one night

  • Dave D. is outing leader on this.

  • We need to get moving on details and options asap!

• Recruiting Essential

  • Troop will graduate ~15 scouts this year!

  • Recruiting is always needed

  • Don't forget kids who have never been in Scouting!

  • Invite Webelos to December and March backpack outings

Finance Subcommittee Report

• Financial reports were presented and reviewed

• Jerry will meet with Sonia to go over troop receivables

• Recharter money is coming in now

• Need Florida Seabase payment schedule

  • Need commitments for Florida Seabase trip now.

• Popcorn

  • great job by our popcorn kernels Catherine and Judy!

  • email popcorn sales now working, call Judy, sell to family far and wide!

• Garage Sale

  • need volunteers

  • need easy-ups

Outings Subcommittee Report

• Outing Leaders

  • Now have calendar with monthly outings and ASM assignments

  • Each outing has 1 ASM assigned as Outing Leader

  • Each outing has 1 person assigned as Food Coordinator

  • Need to have 3-4 outings in the pipeline at a time

  • Need Outing Leaders to attend Parent Committee meeting for 3 months preceding their outing and hopefully 1 month following their outing (plan, do, review)

• New Troop Outing Adult Food Policy

  • Adult Food billed by committee, payable to Troop 22

  • Adults can pay in advance or outing to outing.

  • ASMs etc. happy about new Adult food policy

  • Will use new policy for Fishbowls backpack trip

  • Should establish a troop "staples" box to be passed from food coordinator to food coordinator and containing spices, coffee, etc.

Advancement Subcommittee Report

• Sept Court of Honor

  • overall success, great style of court of honor

  • fun format

  • need to supervise Scouts serving themselves food better

  • parents didn't get called up for Rank advancement

  • this caused serious disappointments

  • committee will make sure this happens next time

  • should also have Den Chief recognition

  • Should we hold off awarding badges of rank until the next Court of Honor?

• Eagle Scouts

  • ~4200 worth of Eagle recognition coming up this year

  • need to put on another huge fundraiser like the barn raiser dinner dance

• Attendance

  • hasn't been getting done

  • is the job of the Scribe (see BSA documentation)

  • keeping sheets with Scribe is problematic

  • New way -- have attendance sheets in Troop Documents box

  • Scribe or substitute will record attendance on sheet from documents box

  • Once filled out Scribe will put completed attendance sheet into "completed" file in documents box

  • Periodically adult attendance database person will collect the sheets and enter them into the database.

Membership/Communications Subcommittee Report

• Still working on binders...

• Will work with new Historian for better recording of troop events

• Will try to keep up and not get behind.

• Photos to go on website each month

• At Sept Court of Honor, all photos put on DVD for troop members

Uniform/Training Subcommittee Report

• New training flyer

Other Business/Follow Up

• Parent Appreciation Dinner
  • It was absolutely terrific! 
  • We will add this to the calendar for next year and the template for following years
• Troopmaster 2005.  Should we upgrade/purchase.
  • Voted to upgrade.
  • Cost is now annual instead of one time
  • Can make database match a Scouts book this is invaluable!
• Jamboree Retroactive Camperships Donation
  • voted to donate $1000 to WLACC for camperships for Troop 22 Scouts who attended Jamborree

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