Troop
Parent Committee Meeting
Starbucks – Corner of Fallbrook &
Victory
Attendance:
Jerry Seymour
Peggy McGrew
Michael Silberman
Janna Hazard
SPL
Roundtable Report: (Barry Burgess )
Spent most of the time learning about rockets
Rechartering is underway
Breakfast of Champions
Wild West Dinner and Auction
Leadership recognition nominations are due at
next roundtable
Judy passed out forms for nominations
It would be great if Scouts could write some of
these up
Forms were given to SPL
New Roundtable format worked nicely
SPL Report: (SPL)
Annual holiday gift exchange on Dec 22nd
$10-$15 limit on the gifts
If you don’t bring one, you don’t get to pick
one
Abide by the Scout oath and law when selecting
your gift
Wrap your gift
You can’t pick your own gift
Three round swap: 1st pick a gift
from the pile, 2nd trade for another’s unopened gift, 3rd
appropriate another’s unwrapped gift
Gateway Foursquare Church is doing a service
project which the PLC wants to participate in.
This Sunday collecting trash at Gateway Foursquare in Agoura. This goes from 2-3. Wear class B, gloves and trash bags will be
provided. Tom will take attendance for
service hours. Bring your Scout books if
you are not yet 1st class!
Rayna to send email about this ASAP
Tom turned in Patrol Assignments for next
month’s Scout meeting
Scoutmaster Report: (Patrick Druez )
Scoutmaster was not present, SPL gave a report
from the Scout PLC
Finance Subcommittee Report: (Judy Soyster )
We need to have more effective fundraiser
strategy
We need to bring the parents together to get a
feel for what would be successful – we need parent participation
We may call a meeting in the back room on a
Monday night to discuss strategy
Cookie Dough – 1 week only, Kick off Dec 1st,
Orders due Dec 8th, delivery on Dec 15 in time for the holidays.
Committee moved to use this fundraiser for Scout
Accounts only—no cut for the troop.
Janna needs help collecting the money and
checking it with the order forms. Janna
needs 2 people to perform this one day task on the night of Dec 8th
for the whole meeting. She does not need
help on delivery day – that is a one woman job!
Please be patient!!
Rayna to include above info in next weekly
email.
Judy brought troop finance information. All accounts are balanced with statements and
current balance is available.
Judy ran a report for Peggy for the current
recharter process
Popcorn finances are in progress, Scout Accounts
have not yet been credited
This year’s popcorn fundraiser was the best,
smooth and easy for the committee.
Picking up popcorn in Agoura, was not convenient
for some people, we should consider alternatives next year. Perhaps arrange for immediate delivery from
the Church parking lot on the pickup day
Judy is going to sign up for online banking
Membership/Communications Subcommittee Report: (Rayna
Burgess )
New Scout Subcommittee
We REALLY need someone to chair this
sub-subcommittee!
In December we need to start a review of new
scout packet and review New Scout process (Visit, Bridging, Registering,
Induction, New Parent Buddy Program etc.)
We will need New Scout Subcommittee members to
be present to receive visiting Webelos Jan – April
Enter New Scout Randy into the troop roster and
give him an induction ceremony on Monday, Nov 24.
The troop website should be an archive for the
recurring outings for the outing leaders
Communications is two months ahead on the outing
list for the website
Jerry has been doing some recruiting
Monday an email for Advancement subcommittee
meeting (Lisa, Patty, Mindy, Rayna, anyone else)
A discussion was held about the process for
recommending new Assist. Scoutmasters to the Committee.
Rayna is looking for a resource for University
of Scouting to post on the troop website
Rayna is preparing a web page for recognition
dinners, needs dates and details for this year’s events.
OA meeting schedules have changed and Lisa will
provide Rayna with the information so the website can be updated.
Peggy is doing great on Recharter
Most Scouts are registered.
Peggy needs to talk to Father Rand about
Troop/Church relations and to get a new Chartered Org. Rep.
Outdoor/Activities Subcommittee Report: (Jerry Seymour)
Piedra Blanca is next event
Do we need national adventure pass, parking
permits?
Do we need fire permits?
Jerry will pick up passes for the weekend as
needed
Rancho Alegre outing is all set for reservations
Peggy has MRE’s for the Jan outing
Snow camp at Arrowhead
Forest Lawn, we are high on a waiting list for
the weekend we want
Jerry will call and talk about this
Program is provided
How close did the fire come? Barry will look it up on the internet and
email Jerry
Jerry is working on getting information for Rock
Climbing for far future outing
Jerry and Judy have finished collections for Sea
Base, Ocean Fishing and all past outings
Philmont is a substantial expense, we need to
figure out payment plans and coordinate w/council
Philmont:
Who will be at least14 by July?
Troop Leaders
Tom
Matt
Spencer
Dragons
Andy
Jeremy
Jeff
James
Donald
Kevin
Kenny
Wolverines
Jacob
Brandon
Sparky
Sean
Drew
Rams
Adam
Josh
Nick
Reza
Brandon
Donavan
John
Parker
Eric
Wolves
Derek
Anthony
Sayan
Alexander
Aaron
M.G.
Chas
Owls
None
Lightning Bolts
None
Advancement Subcommittee Report: (Lisa Solomon )
Lisa started a discussion on presentation of
awards at Troop meetings
Should it be a longer or more formal ceremony
Most people thought it is fine.
Tom indicated that having Boards of Review
during the meeting is distracting for the meeting and Scouts
Can we shorten the Boards of Review – Woodbadge
guidelines indicate max of 15 minutes
Can limit Boards of Review to 15 minutes: 3 a night – 1 before meeting, 1 at Game Time
and 1 after circle up
If a Scout needs more time, finish up that Scout
at a different Board of Review time.
Lisa is coordinating new Advancement committee
volunteers
Mindy Duff will take over coordination of Boards
of Review
Patty Seymour potentially helping with purchasing
of awards?
Troop Advisors (Available)
We need volunteers for this subcommittee. We need a volunteer to update the database
for our adult leader training and scout training. To organize troop participation in various
training programs.
Action Steps Review:
Rayna to get minutes out this week.