Troop
Parent Committee Meeting
Jim Starratt’s Office
Attendance:
Coffee and Cookies
were provided by
Action Steps Update: (Peggy)
Escrip follow up
Kathy brought a memo addressing the pros and
cons of escrip. Kathy talked with the
IRS about non-profit status. She also
talked to National. Because of
commercialism guidelines no particular product can be pushed by BSA
fundraising. So as BSA org we can’t
participate in escrip.
Black bag has been passed to Judy
All other action steps completed.
Roundtable Report: (Janice for Bill Megowan
and Teresa Bice )
Discussions were mostly about Camporee and the
pros and cons about scoring, awards etc.
Troop 22 decided to participate in Camporee this
year. We want the boys to go and have
fun. We are not concerned with “winning”
any awards or taking up troop meeting time to prepare for Camporee specific
requirements that do not follow the current BSA program for low impact camping
etc.
Camporee information is available on the
district web site.
Scoutmaster Report: (Janice for Patrick)
Some of the troop stoves are beyond repair. We would like to purchase new stoves before
Camporee. We don’t want to buy anything
above the basic stove. Mike Hazard has
had much of the other troop camping equipment repaired.
Committee approved expenditures for new stoves
as required.
Before Camporee do we have time for a quick
T-shirt order for all of the new boys?
Patrol reorganization: The Trappers are going to cease to exist as
the boys get older. Kevin Christiansen
will join the Wolves. Alan Ning may select
a patrol. Gus Salas and Alex Krasnoff
have already formed a new patrol and they will be combined with the 6 new boys
from 175 who will bridge in April. Three
scouts from 212 will bridge at Camporee and form another new boy patrol. 11 brand new boys will need patches,
neckerchiefs, books etc.
Communication is improving among the Assistant
Scoutmasters.
This month’s PLC was very impressive. There was great attendance because Andy
called everyone to remind them. They had
a good discussion about what are a patrol leader’s responsibilities. Andy ran the meeting and they quickly
planned 6 meetings. Next month’s PLC
will be at St. Bernadine’s before or after the bridging. Our Troop Scribe took Minutes and they will
be posted on the web.
Finance Subcommittee Report: (Kathy Zimmermann )
The Cookie Dough fundraiser was a big success.
Looking to delegate more work. Kathy will meet with Peggy about this on
Monday night.
Sally Neely is doing a fantastic job of doing
the deposits and has really helped lighten Kathy’s load.
We need to keep copies of large receipts. Receipts should have names written on them.
Kathy presented a Net Worth report, status of
the troop is good.
Upcoming Pancake Breakfast (May 5th;
Gonzales/Zimmermann ) We need tickets by
Monday. Did Jerry get permission from
the Church about the date? Tickets need
address of church printed on them.
Upcoming Garage Sale (June 1st;
Zimmermann/Speer) Need to start thinking about this. Next month we will need to see planning.
Quick Books Progress and Accounting Needs (Judy
Soyster’s Doc). Judy needs to get the
popcorn reconciliation data. She may
have some recharting questions. Judy is
cleaning up the books for 2001. She is
going to start a new data file type for 2002 as a non-profit company from the
Quickbooks template. She needs bank
statements for January and February. We
would like to get a parent who is a CPA to come review the account set up.
Membership/Communications Subcommittee Report: (Rayna
Burgess )
Recruiter - plan to run patrol family pot-lucks
when we have the time.
Merit Badge Counselor Coordinator
responsibilities and poster were reviewed and approved by the committee.
New Boys - Coordinators are doing awesome! The New Scout Parent Buddy idea is a
terrific one!
Web/email – Our website now has a bridging page
for pictures from all boys bridging this Spring but we need more pictures! Please give Rayna pictures of our new boys
bridging ceremonies for the web. A
suggestion was made to get pictures of all of the lead committee members to put
up so that parents will know who to see for what.
Calendar - Rayna will start to flesh out a blank
calendar for next year by next month.
Outdoor/Activities Subcommittee Report: (Peggy for Jerry
Seymour )
Michelle Wapner to replace Sonja Tobayansen in
transportation; but we need a back-up/assistant to work with Michelle. For Camporee we must make sure that we have
very few vehicles staying overnight.
We still need someone for Medical Forms. We need to update these forms immediately as
some are over a year old already!
Need to assess current medical documentation for
missing docs and expiration dates (will bring to upcoming Monday meeting for
assistance)
Upcoming outings:
Camporee: We still need a local tour permit filed.
May
destination is undefined. We need to be
patient.
June
= PLC planning meeting.
Advancement Subcommittee Report: (Peggy for Lisa Solomon )
Many boys are advancing as seen by the number of
recent Board of Reviews
Attendance Sheets started. We will start to use the attendance portion
of the database but we need a volunteer to do this data entry.
Lisa needs some help. Very few Advancement Subcommittee Jobs have
been filled.
Troop Advisors (All Positions Open)
Training
Adult awards
Chaplain
Other Business
Friends of Scouting (keep on radar screen for
next Court of Honor).
Troop Committee Priorities were discussed.
Filling
positions.
Supporting
the needs of the boys.
Being
more proactive by back tracking the dates on the calendar (Being
Prepared!).
Position Binders will progress slowly but will
work on highest priority jobs first.
File box for handouts and mailings. There is a need for a hanging file box for
handing out flyers etc. to troop families.
A great suggestion was made to keep a box with files for each family and
bring it to each Troop meeting. Each
family would then be able to check their “mailbox” for their information. Anything remaining in the folder would
eventually or periodically be mailed to the family. This could save us postage and more
importantly provides an easy way for paper communications to get distributed to
the troop. No one volunteered to be the
keeper of the file box so this job remains a really great idea which could be
implemented at some point in the future.
Discussed how the Troop gets its mail from
Prince of Peace.
Action Steps Review:
Peggy to ask Tim Shannon about T-shirt order.
Peggy to call Lisa about new boy supplies
Kathy, Peggy and Rayna to meet on Monday to
discuss Finance Subcommittee jobs
Kathy to talk w/Jerry about pancake breakfast at
the church
Kathy to find out about pancake breakfast
tickets (put address on too)
Patrick to write a letter to parents about
Friends of Scouting
Peggy to call Jerry about Local Tour Permit for
Camporee
Kathy to call Mike Hazard about purchasing new
stoves.
Rayna to get minutes out this week.