Troop
Parent Committee Meeting
Jim Starratt’s Office
Attendance:
Peggy McGrew
Kathy Zimmerman
Sherry Pool
Action Steps Update:
Escrip has been brought up several times as a source of passive income but there have been concerns about the practicality and legality of it.
Patrick to follow up
with counsel
Kathy to make a pro/con
diagram for escrip
Roundtable Report:
Great to have committee representatives and Assistant Scoutmasters
Talked about youth protection
Scouting for Food
Friends of Scouting
Scoutmaster Report:
A big thank you to everyone who has chipped in to keep the troop running in his absence.
Janice apologizes for taking our Scoutmaster away from our last Troop meeting so that he could take her to the emergency room to get 6 stitches in her hand!
Finance Subcommittee Report:
Data is accurate through 2001
She needs details and statements
Once system is up and running, she will look
into a better method for tracking the boys’ accounts
The troop really needs to do a budget.
Howard did an audit of all of our Finance records
Kathy got a new signature card to add people to the account. She will collect signatures.
We will continue to get data up to date on Quickbooks
Cookie Dough fundraiser is underway.
Pancake Breakfast is on schedule
Garage Sale is coming up in June and families are encouraged to safe their stuff!
Next
Step: Kathy and Judy to get together
Outdoor/Activities Subcommittee Report:
Summer
Next
Step: Sherry will draft a letter for summer camp and bring Monday (include
contact info to RSVP)
Next
Step: Reserve the bus, include all costs in price per boy
How does the outdoor subcommittee get the info about the outings? This should be done by direct communication between the Outdoor chair and the Scoutmaster.
Membership/Communications Subcommittee Report:
We are currently in the process of organizing the new boy packets.
We need medical forms for the new boy packet. The medical forms coordinator job is currently available!
Recruiting is continuing but there are many open positions.
Suggested to have a new parent meeting at a Troop meeting in May to discuss roles in the troop and other new parent things.
Binders are coming along for each job slowly.
Advancement Subcommittee Report:
Our money at the Scout shop is almost gone. It might be nice to deposit money into the troop account so that advancement has account
A question was raised to how the Cub Scout year pins are done. The Cub years are kept separately with a gold backing. We will supply our Scouts with year pins for their years in Boy Scouts. These will be updated annually at the Court of Honor following the recharter.
Some of the kids have recently earned their Totin’ Chip or Firem’n Chit patches. Older boys have asked if they can get a patch too. Lisa will purchase some patches and if the boys present their cards they can get a patch.
Do the new leaders get presented emblems for their new leadership positions? Yes. They need to be purchase.
What is the process for the boys to take on a leadership position within the troop? The boy must go through the Assistant Senior Patrol Leader and the Scoutmaster to take on a Troop leadership position such as Bugler, Historian, Scribe, Quartermaster etc.
Other Business
Friends of Scouting. Include information on this at the next court of honor. Patrick’s letter was nice.
Condolence cards were signed by the adults and Scouts and sent to the Pardee’s.
Scouting for Food was a success.
Suggestion to distribute some mailings at troop meeting to parents only, and then to mail the remainder.
Committee will be tracking attendance at activities and troop meetings.
Action Steps Review:
Patrick following up with council on escrip.
Kathy will make a pro/con on escrip
Kathy will check into tax implications
Kathy and Judy to get together with black bag so check and account data can be entered into Quickbooks
Sherry will generate a letter about summer camp for new boy packet
Peggy owes Sherry several things for new boy packets. Email (letter and advancement chart)
New patrol leader info will be sent to Peggy and Lisa from Barry
Jerry needs to work on communications to summer camp